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VACATION RENTAL AGREEMENT 
Shore Details, Inc

THIS IS A VACATION RENTAL AGREEMENT UNDER THE NORTH CAROLINA VACATION RENTAL ACT.  THE RIGHTS AND OBLIGATIONS OF THE PARTIES TO THIS AGREEMENT ARE DEFINED BY LAW AND INCLUDE UNIQUE PROVISIONS PERMITTING THE DISBURSEMENT OF RENT PRIOR TO TENANCY AND EXPEDITED EVICTION OF TENANTS.  YOUR SIGNATURE ON THIS AGREEMENT, OR PAYMENT OF MONEY OR TAKING POSSESSION OF THE PROPERTY AFTER RECEIPT OF THE AGREEMENT, IS EVIDENCE OF YOUR ACCEPTANCE OF THE AGREEMENT AND YOUR INTENT TO USE THIS PROPERTY FOR A VACATION RENTAL.

 
Real Estate Agency:  Shore Details, Inc. (“Agent”)
Address: P. O. Box 459, Frisco, NC  27936
Telephone: 252-357-7121
Fax:252-357-7120
Email: reservations@shoredetails.com
 
1. Disbursement of Rent and Third-Party Fees 
Tenant authorizes Agent to disburse up to fifty percent (50%) of the rent under the terms of this Agreement to the Owner (or as the Owner directs) prior to Tenant’s occupancy of the Property, and the balance of the rent upon the commencement of the tenancy, a material breach of this Agreement by Tenant, or as otherwise permitted under the North Carolina Vacation Rental Act (VRA”).  Tenant agrees to pay a $25.00 processing fee for any check of Tenant that may be returned by the financial institution due to insufficient funds or because Tenant did not have an account at the financial institution.  Tenant also authorizes Agent to disburse prior to Tenant’s occupancy of the Property any fees owed to third parties to pay for any goods, services, or benefits procured by Agent for the benefit of Tenant, including but not limited to any fees set forth herein payable to Agent for reservation, transfer or cancellation of Tenant’s tenancy.

 
2. Accidental Damage Protection 

In lieu of a large security deposit, Tenant is provided a release from liability resulting from accidental damage to the home while occupied by tenant. This non-refundable $59 fee releases guests from costs to repair, replace or correct up to $1500 in accidental damage to the home.  This fee does not cover negligent, willful, or malicious conduct.  Tenant shall notify Agent of any damage to the Property during Tenant’s occupancy to avoid incurring full liability for damage caused during tenant’s stay.  Protection begins at time of check in and ends at time of check out.
 

3. Trust Account 
Any advance payment made by Tenant shall be deposited in a trust account with United Bank located at 47560 NC-12, Buxton, NC 27920.  Tenant agrees that any advance payment may be deposited in an interest-bearing trust account and that any interest thereon shall accrue for the benefit of, and shall be paid to, the Agent as it accrues and as often as is permitted by the terms of the account.
 
4.Tenant’s Duties
Tenant agrees to comply with all obligations imposed by the VRA on Tenant with respect to maintenance of the Property, including but not limited to keeping the Property as clean and safe as the conditions of the Property permit and causing no unsafe or unsanitary conditions in the common areas and remainder of the Property that Tenant uses; and notifying Agent in writing of the need of replacement of or repairs to a smoke detector, and replacing the batteries as needed during the tenancy. Tenant shall not use the Property for any activity or purpose that violates any criminal law or governmental regulation and shall use the Property for residential purposes only.  Tenant’s breach of any duty contained in this paragraph shall be considered material and shall result in the termination of Tenant’s tenancy.
 
5.Occupancy Limits
Unless otherwise stated herein, maximum occupancy of the Property  shall be limited to two (2) persons per bedroom, including family, children and Tenant guests. Bedding arrangements in the Property are portrayed only to illustrate possible sleeping arrangements and may not be taken as a representation of permitted occupancy.  Tenant agrees to be responsible for ensuring that maximum permitted occupancy of the Property  is not exceeded during the term of this Agreement and should contact Agent with any questions regarding permitted occupancy of the Property.
 
6. Agent Duties
Agent agrees to provide the Property  in a fit and habitable condition.  If at the time Tenant is to begin occupancy of the Property, Agent cannot provide the Property in a fit and habitable condition or substitute a reasonably comparable property in such condition, Agent shall refund to Tenant all payments made by Tenant.  Agent shall conduct all brokerage activities and assistance to Owner in regard to this Agreement without respect to the race, color, religion, sex, national origin, handicap, familiar status, sexual orientation or gender identify or any tenant.
 
7. Cancellation

If Tenant cancels within 24 hours of booking and receive full refund with no penalty. Refund will be processed within 7 business days of cancellation.

If Tenant cancels up to 60 days before scheduled arrival date:
  • o Tenant may use paid deposit as a credit towards a stay within 15 months of original reservation. New reservation must be made within 10 days of cancellation and at the original property rented. On transfers being made from a lower renting week to a higher priced week, the higher rental rate will apply.
  • o If transferring your reservation is not an option, refund will only be offered if the property is re-rented. In the event your rental period is rented for a lower price than your original leased rate, your refund will reflect that difference, less the travel insurance premium and $200 cancellation fee. Refunds will be processed within 7 business days of scheduled departure date.
Cancel less than 60 days before scheduled arrival date:
  • o Tenant may transfer reservation to a later date within 15 months of original reservation with $200 transfer fee. Transfers can only be arranged within the original property rented and not to other properties. On transfers being made from a lower renting week to a higher priced week, the higher rental rate will apply.
  • o If transferring your reservation is not an option, refund will only be offered if the property is re-rented. In the event your rental period is rented for a lower price than your original leased rate, your refund will reflect that difference, less the travel insurance premium and $200 cancellation fee. Refunds will be processed within 7 business days of scheduled departure date.
Tenant shall be responsible for seeking reimbursement from third parties of any fees paid by Tenant to Agent for goods, services, or benefits procured by Agent from third parties for the benefit of Tenant that may have been paid prior to Tenant’s cancellation.

PAYMENTS:
Half rent and all fees and other consideration including travel insurance are due and payable at time of booking. Second payment consisting of half rent will be due 45 days prior to arrival date. (If applicable, pet fee and pool heat fee will be included in final payment) We utilize automated payments, meaning 2nd payments (and all payments after initial) will automatically post to credit card on file. Guests will receive email reminders of upcoming charge(s) before posting date. A 2% credit card convenience fee will be added to your reservation at time of booking. Please call our office at 252-357-7121 for alternate payment options. 

8. Transfer of Property

  • If the owner voluntarily transfers the Property, Tenant has the right to enforce this Agreement against the grantee of the Property if Tenant’s occupancy under this Agreement is to end 180 days or less after the grantee’s interest in the Property is recorded.  If Tenant’s occupancy is to end more than 180 days after such recordation, Tenant has no right to enforce the terms of this Agreement unless the grantee agrees in writing to honor this Agreement, but Tenant is entitled to a refund of all advance rent paid by Tenant (and other fees owed to third parties not already lawfully disbursed).  Within 20 days after transfer of the Property, the grantee or the grantee’s Agent is required to: (i) notify Tenant in writing of the transfer of the Premises, the grantee’s name and address, and the date the grantee’s interest was recorded; and (ii) advise Tenant whether Tenant has the right to occupy the Property subject to the terms of this Agreement or receive a refund of any payments made by Tenant.  However, if the grantee engages Agent to continue managing the Property after the transfer, the grantee shall have no obligation under (i) or (ii) above if this Agreement must be honored under the VRA or if the grantee agrees in writing to honor this Agreement.
  • Upon termination of the Owner’s interest in the Property, whether by sale, assignment, death, appointment of a receiver or otherwise, the Owner, Owner’s agent, or real estate agent is required to transfer all advance rent paid by Tenant (and other fees owed to third parties not already lawfully disbursed) to the owner’s successor-in-interest within 30 days and notify Tenant by mail of such transfer and of the transferee’s name and address.  However, if Tenant’s occupancy under this Agreement is to end more than 180 days after recordation of the interest of the owner’s successor-in-interest in the Property, and the successor-in-interest has not agreed to honor this Agreement, all advance rent paid by Tenant (and other fees owed to third parties not already lawfully disbursed) must be transferred to Tenant within 30 days.

9. Mandatory Evacuation 
If State or local authorities order a mandatory evacuation of an area that includes the Property, Tenant shall comply with the order.  Upon compliance, the Tenant shall be entitled to a refund of the prorated rent for each night that Tenant is unable to occupy the Property because of the order.    However, Tenant will not be entitled to a refund if, prior to taking possession of the Property, Tenant refused insurance offered by Agent that would have compensated Tenant for losses or damages resulting from loss of use of the Property due to a mandatory evacuation order.

10.Travel Insurance
Tenant acknowledges being offered insurance to compensate Tenant for certain circumstances that may cause a cancellation or interruption, including mandatory evacuation.  Insurance is added to all reservations unless declined by Tenant in writing in which case the premium will be deducted from the amount due.  Coverage is effective once the premium is paid.  If travel insurance is not declined within ten days of received premium payment, it is considered accepted and is non-refundable. Travel insurance may be purchased up to 30 days prior to arrival or before you are paid in full.
 
11. Minimum Tenant Age/Family Groups  
Tenant signing this Agreement must be 25 years of age or older.  The Tenancy is for family groups only. No fraternities, school or civic group, high school or college student groups or other non-family groups are allowed.  If it is determined you are not a family group, you will be in material breach of this Lease, denied access to the Property and/or subject to eviction and all rents and fees paid will be forfeited.

12. Expedited Eviction.
If the tenancy created hereunder is for 30 days or less, the expedited eviction procedures set forth in the VRA will apply.  Tenant may be evicted under such procedures if Tenant: (i) holds over in possession after Tenant’s tenancy has expired; (ii) commits a material breach of any provision of this Agreement (including the terms of Exhibit “A” and any addendum hereto) that according to its terms would result in the termination of Tenant’s tenancy; (iii) fails to pay rent as required by this Agreement; or (iv) has obtained possession of the Property by fraud or misrepresentation. 
 
 13. Indemnification and Hold Harmless; Right of Entry; Assignment  
Tenant agrees to indemnify and hold harmless Agent and the owner from and against any liability for personal injury or property damage sustained by any person (including Tenant’s guests) as a result of any cause, unless caused by the negligent or willful act of Agent or the owner, or the failure of Agent or the owner to comply with the VRA, owner and Agent are not responsible for the loss of personal belongings or valuables of the Tenant or any guests.  Tenant agrees that Agent, the owner or their respective representatives may enter the Property during reasonable hours to inspect the Property, to make such repairs, alterations or improvements thereto as Agent or owner may deem appropriate, or to show the Property to prospective purchasers or tenants.  Tenant shall not assign this Agreement or sublet the Property in whole or part without written permission of owner or Agent.
 
14. Pets  

If Tenant desires to bring a pet, Tenant must select a Property that permits pets. Only dogs are permitted pets. For those properties that permit pets, there is a $125 per pet non-refundable fee unless noted in property description. Properties listed as "No Pets" & "Pet Free" means absolutely no pets of any kind are permitted anywhere on the Property. Tenants found with a pet in or on the Property that does not allow pets will be subject to immediate eviction without any refund and will be held accountable for any damages, including a minimum $175 cleaning charge.  No dogs are allowed in pools or hot tubs. A violation of this policy may result in Tenant’s eviction plus a charge to Tenant for any resulting cost from such violation.  If property allows dogs, it is limited to two, house-trained dogs unless otherwise specified in property description. If you are bringing a dog, the $125 (plus tax) non-refundable pet fee will be added per dog to your reservation.The Accidental Damage Program included in your rent does not cover damage by pets. Any material damage by a pet to the home will be the responsibility of the Guest and shall be paid immediately upon written notification by Shore Details Inc.
 

15. Breach by Tenant  
Agent may terminate this Agreement upon breach of any of the terms hereof, including other terms and conditions or addenda, by Tenant.  In the event of such breach, Tenant shall not be entitled to the return of any monies paid under the terms of this Agreement and shall vacate the Property immediately and may be subject to expedited eviction.

16. Other Terms and Conditions
Exhibit “A”  Rules and Additional Terms attached hereto apply to this Agreement.
 
17. Governing Law; Venue  
The parties agree that this Agreement is the entire Agreement between the parties, and there are no representations, whether oral or written, made except as expressly stated herein. This Agreement shall  be governed by and construed in accordance with the laws of the State of North Carolina, and that in the event of a dispute, any legal action may only be instituted in the county where the Property is located.
 
18. Addenda  
Any applicable addenda other than Exhibit “A” to this Agreement are attached hereto. Tenant agrees that Tenant has received and read any such addenda, and that they shall constitute an integral part of this Agreement.
 

Exhibit A

RULES AND ADDITIONAL TERMS
Smoking: Smoking is NOT allowed inside the house, on porch but only on the decks. If any member of your vacation party smokes, we respectfully request that you not reserve a non-smoking home. If our housekeeping staff detects evidence of smoking within the home, Tenant will be responsible for the entire cost of cleaning and deodorizing and hereby authorizes any such costs or charges to be charged against the credit/debit card or debited by ACH or other means from any bank account used to make any previous payments associated with your reservation. Non-Smoking rules are strictly enforced.

Guests: People other than those in the Tenant and family set forth above may not stay overnight on the property.  A family is defined as immediate and extended family (parents, children, grandparents, siblings ONLY).  Any other person on the property is the sole responsibility of Guest.  An adult who is at least twenty-five (25) years of age must remain for the duration of this tenancy.

Property and Furnishings: Tenant shall keep the Premises and all furnishings in good order.

Smoke Detectors: Owner and Manager have made reasonable efforts to ensure that smoke detectors are operating properly. However, batteries in such devices, or the devices themselves, can fail at any time. Please check the smoke detector upon your arrival to be sure that the batteries and smoke detector itself are still operating properly. Notify the Manager immediately if you find your detector, at any time during your stay, is not operating properly.

Appliances and Equipment: Only use appliances for their intended uses.  Appliances, air-conditioners, TV’s, DVD players, elevators, fireplaces, hot tubs, cable TV service, internet service, and other similar services and equipment are not guaranteed to be operational nor will refunds be given in the event of failure.  Agent will make a reasonable good-faith efforts to have inoperative equipment repaired as quickly as possible.  Replacements are not provided and refunds are not given.

Parking: A driveway and parking pad are provided.  Parking on the road is not permitted.  Any illegally parked cars may be subject to towing; applicable fines/towing fees are the sole responsibility of the vehicle owner.
Housekeeping: There is no daily housekeeping service. While bed linens and kitchen dish towels are included in the house, daily maid service is not included in the rental rate.   It is suggested you bring beach and bath towels; however, bath and beach towels are available for an additional fee at Shore Details.

Hot Tub/Pools: For Properties with a hot tub or pool, the Tenant hereby acknowledges and agrees to the following:
The Property owner provides the pool and/or hot tub maintenance through a third party that is unaffiliated with the Agent. 
Tenant shall insure that these facilities are used in a safe manner at all time and that non-adult use of the facilities is supervised by a qualified and capable adult. Unsafe and/or unsupervised use of the facilities by Tenant or Tenant’s guest is a material breach of this Lease and shall permit the Agent to terminate immediately without notice Tenant’s occupancy of the Property.

Tenants are prohibited from tampering with hot tub or pool chemicals or equipment.

Tenant shall indemnify and hold Agent and the Owner harmless from any and all liabilities, claims and expenses for personal injury or property resulting from the unsafe and/or unsupervised use of the facilities by Tenant or Tenant’s guest.

For safety concerns, children under the age of 12 are prohibited from entering hot tubs at any time.

There is a certain health risk associated with hot tubs. Use at your own risk.  Housekeepers sanitize, refill and replenish chemicals in all tubs prior to your arrival. DO NOT STAND OR SIT ON THE HOT TUB COVERS.  Hot tub covers are for insulation purposes and are not designed to support weight.  If the hot tub cover is damaged, Tenant will be responsible for all replacement cost. Remember when not using the hot tub, leave cover on so hot tub will stay warm.

Tenant shall indemnify and hold Agent and the owner of the Property harmless from any and all liabilities, claims and expenses for personal injury or property damage resulting from the unsafe and/or unsupervised use of the hot tub or pool by Tenant or Tenant’s guests.

Water and Septic: The house is on a septic system, which is very effective.  However, it will clog if improper material is flushed.  DO NOT FLUSH anything other than toilet paper.

Access: Tenant and Guests shall allow the Owner and/or Manager access to the property for purposes of repair and inspection, which access shall be made in a reasonable manner.

Taxes:  Tenant shall be responsible for payment of all applicable sales or occupancy tax according to rates in effect at the time of occupancy.
Surrender of Property.  Tenant must leave the Property in clean condition, empty the refrigerator and remove all food, load the dishwasher and run it on the normal cycle.  All doors and windows should be locked and all lights turned off.  All decorations and furnishings should be left as found.  All trash, including bathroom trash bags, are to be removed from the house prior to Tenant’s departure. Failure to abide by this provision may result in a reasonable clean up fee. 

Grilling: Grilling is only permitted in the location that the grill is found upon arrival.  If Tenant brings their own grill, grilling is only permitted in open areas.  Refillable propane gas tanks for gas grills are available through Agent if needed.  If grill is furnished, Tenant is responsible for dumping cooled ashes and thoroughly cleaning the grill.  Tenant shall also be responsible for disposing and removing any grills that Tenant brings to the Property.
Owner’s Closet.  The Property may contain a locked owner’s closet for the owner’s personal use and it is not part of this rental.

Additional Terms: Agent may be paid commission on vacation insurance and may also receive commissions from other vendors.
 


PO Box 459
Frisco NC 27936
252-357-7121
reservations@shoredetails.com